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Applying for Financial Aid

Need based aid is composed of scholarships, grants, low cost student loans and work-study program opportunities awarded based on a student's financial information.  Federal, state and institutional need based aid is awarded using information provided on the Free Application for Federal Student Aid (FAFSA).  Undergraduate students living in North Carolina who wish to qualify for NC grant aid must also certify residency via the North Carolina Residency Determination Service (RDS) website

If and When to complete the FAFSA

While Queens University of Charlotte does not require students to complete the FAFSA, it is strongly encouraged.  

Traditional Undergraduates enrolling for the upcoming academic year should complete their FAFSA as soon as possible once they complete their taxes.  Award letters for new students are mailed beginning in March.  Award letters for returning students are mailed beginning in late May.

Adult undergraduate and graduate students should complete the FAFSA at least six weeks prior to their first term of enrollment in the current academic year. Award letters will be mailed within two weeks of The Office of Student Financial Services receiving a clean FAFSA and confirmation that the student is registered.

Important Information about the FAFSA

  • The FAFSA must be submitted every year the student is in school
  • The FAFSA is based on prior tax year information
  • For dependent students, the FAFSA requires both the student and parent(s) information

The following steps will help you through the process:

  1. Get a PIN. Log on to and select "Apply for a PIN" on the left side of the screen. If you're a dependent student, a parent will also need to apply for a PIN. The PIN is important because it gives you access to your FAFSA online, allows you to electronically sign your FAFSA and to reapply for financial aid each year. Your PIN is confidential, so be sure to keep it in a safe place.
  2. Log on to, select "Filling Out a FAFSA," and make sure you fill out the FAFSA for the academic year of enrollment. Summer sessions are treated as part of the previous academic year. If you've filled out an FAFSA before, select "Renewal FAFSA." Be sure to have your PIN ready, along with federal income-tax information.
  3. When prompted, enter the Queens school code: 002957.
  4. Once you've filled out the FAFSA, use your PIN to electronically sign the application. If you're classified as a dependent student, a parent will need to electronically sign, too.

Once the FAFSA is signed and submitted, allow about two weeks for the U.S. Department of Education to process it and send a report to Queens' Office of Student Financial Services. You'll receive a Student Aid Report (SAR) saying that your FAFSA has been processed. Review the information you reported for accuracy. Please also make sure to read the comments that may accompany your SAR, as they may point to errors in the submitted data that need correcting.

What to do if there are problems with your FAFSA:

  1. If your FAFSA is rejected, you must use your PIN to access your online FAFSA application, and make the necessary corrections outlined on your SAR.
  2. If there is a conflict with your FAFSA -- signified by a "C" in the upper right-hand corner of your SAR -- you must take the steps outlined on your SAR to resolve it.
  3. If you're chosen for verification, please visit for specific instructions on how to proceed.

If any of these problems with your FAFSA come up, it could take up to an additional two weeks to make corrections and determine your financial-aid eligibility, so please send required documents as soon as possible.

A FAFSA can be "successfully submitted" and still be in a rejected status that will not allow Queens to produce a financial aid award.

For more information, contact Queens' Office of Student Financial Services at

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