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Satisfactory Academic Progress Policy for Financial Aid Eligibility

Satisfactory Academic Progress

To be eligible for federal, state and institutional funding students must meet both the qualitative and quantitative criteria outlined below.

Qualitative Requirement

Each student must maintain the following minimum GPA based on credits earned;

Total Hours Earned Minimum GPA
0-16 1.500
17 or more 2.000


Each student must meet the academic standards for enrollment in his/her program in order to continue to receive financial assistance as described in the graduate catalog.

Quantitative Requirement
All students must complete at least 75% of hours attempted. Academic progress is measured at the end of each term by dividing the cumulative hours successfully completed (including transfer hours) by the cumulative number of hours attempted. All attempted hours are counted whether or not financial aid was received, coursework was successfully completed or any class was repeated.

Maximum Timeframe
Students may not receive financial assistance for more than 150% of their expected program length as measured in credit hours. All attempted hours at any institution, including Queens, are counted whether or not financial aid was received, coursework was successfully completed or any class was repeated.

Example: If your degree requires you complete 122 credit hours, your maximum timeframe would be 122 hours x 150%=183. Your maximum timeframe to complete your degree would 183 attempted credit hours.

Second Degree Students: Students who have earned a baccalaureate degree from an accredited institution are eligible to apply for financial assistance. The maximum eligibility will be 150% of the minimum degree requirement plus an additional 60 credit hours.

Remedial Coursework:  Remedial Coursework does not factor into GPA or SAP and does not count towards graduation.

Grades in Determining Academic Progress
The successful completion of a credit attempted and earned is credit for which a grade of A, B, C, D or P is received. An incomplete grade (I) counts as credit attempted but will not count as earned until the recording of a passing grade. A grade of K will not count as credits attempted or earned.

Financial Aid Warning and Probation
Satisfactory Academic Progress requirements are measured at the end of each term. Students who fail to meet either or both of the qualitative and quantitative requirements are placed on financial aid warning their following term and will receive a letter informing them of this warning status, the consequence of such status and the requirements necessary to have the warning resolved.

Students may continue to receive financial aid during this warning term. If a student does not meet both requirements at the end of the warning term, the student will be placed on financial aid probation and all financial aid will be suspended until he/she once again meets both requirements. Students who are removed from financial aid warning or probation but are subsequently placed on them in future terms will be ineligible for aid.

At the Director's discretion, students transferring to Queens University of Charlotte from another institution may be required to complete at least one successful term at Queens before being considered aid eligible if their transcript history indicates SAP policy issues are present.

Students ineligible to receive financial aid due to financial aid probation may appeal such action on a term by term basis. Letters of appeal must be submitted to the Office of Student Financial Services no later than two weeks before the beginning of the affected semester. Appeals must include an explanation of the circumstances contributing to the unsatisfactory performance and how these circumstances have been resolved. Supporting documentation, such as letters from physicians or counselors should be included when relevant. Appeals must also include an academic plan set forth by both the student and their academic advisor.

Students should contact the Center for Student Success to set up a meeting with their advisor.  The academic plan must outline how the student will achieve satisfactory academic progress and the time frame in which they will achieve progress.  Academic plans must be signed by both the student and their academic advisor.  Students will be notified in writing of the appeal decision. If the appeal is granted, financial aid eligibility is restored for that term only. If the appeal is denied, the student remains ineligible for aid and will be re-evaluated at the end of the term.  Appeal decisions are made by the Assistant VP and Director of Student Financial Services and are final.

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