FERPA/Student Records

Queens University of Charlotte, in accordance with the Family Educational Rights and Privacy Act of 1974 permits students to inspect their records whenever appropriate and to challenge specific parts of them as necessary. Each enrolled or former student of Queens University of Charlotte has the right to inspect and review official educational records or files of the college directly relating to that student. (Note: Files on individual students are retained for five years after the student leaves the University. Only the Queens transcript is kept indefinitely.)

Public Records (Directory Information)

The following information on individual students is considered directory information by Queens University of Charlotte and is public.  Public information may be released or published without student consent.  However, it is the policy of Queens to refuse to release information to private firms or mailing lists.

• full name
• addresses (home and local)
• telephone numbers 
• email address 
• date of birth
• major field of study 
• enrollment status (undergraduate or graduate; full-time or part-time)
• class year (senior, junior, etc.)
• degrees, honors, and awards received
• honor society eligibility (non-GPA information)
• participation in officially recognized University activities, student organizations, and sports
• date of graduation 
• photographic, video and electronic images of students taken and maintained by the University
• height and weight of student athletes

Directory Hold

Students preferring non-disclosure must inform the Office of the Registrar by completing a Directory Hold form.  The student must understand that this request will disallow the release of ANY information unless the health or safety of an individual is involved. 

Official Records

Official records are released only with the written permission of the student.  Official records include material relating to student status and held by any office of the University intended for the use of the University or available to parties outside the University.   Official records do not include the following:

• letters of recommendation for which the student has waived right of access
• public safety records
• medical/clinical counseling records
• financial records of parents
• private records kept by faculty or administrators as memory aids; not intended for transmittal to others

Access to Official Records

In the presence of a University staff member, each enrolled or former student of Queens University of Charlotte has the right to inspect and review official educational records and/or files of the college directly relating to that student. Requests may be required to be submitted in writing and the reason may be requested but not required. The right to access does not extend to applicants, those denied admission, or those admitted who do not enroll.    A copy of a student's transcript and/or other recorded data can be made available to University officials who show legitimate educational needs without written permission of the student.

Solomon Amendment