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Rights and Responsibilities

Queens University of Charlotte provides the same rights and privileges all students, regardless of disability status.  However, in order to access these rights and privileges, students with disabilities must comply with certain the policies and procedures.  The following is a list of rights and responsibilities as they relate to students with disabilities.

Qualified students with disabilities at Queens University of Charlotte have the right to:

  • non-discrimination
  • an accessible post-secondary education
  • participation in education, programs, services and all benefits associated with the school of his/her choice 
  • appropriate and reasonable accommodations
  • privacy with regard to the nature of his/her disability
  • file a grievance if they believe they have been subject to discrimination
Qualified students with disabilities have the responsibility to:
  • self-identify as having a disability by submitting the "Voluntary Disability Disclosure" form to the Office of Student Disability Services
  • provide current and complete documentation to the Office of Student Disability Services
  • formally request accommodations, including the need for auxiliary services, in a timely manner
  • inform the Office of Student Disability Services of any changes or needs regarding accommodations
  • inform their professors of the need for accommodations by distributing a "Letter of Accommodation" each semester
  • advocate for their needs
  • meet qualifications and essential requirements of the course and curriculum for graduation
  • follow procedures for obtaining reasonable accommodations as outlined by the Office of Disability Services
  • adhere to the class behavior policy
Queens University of Charlotte, through its faculty and staff, has the right to:
  • identify and establish essential functions, skills, knowledge and standards for courses and programs of study
  • request documentation verifying a disability (to be submitted to the Office of Student Disability Services only)
  • deny requests for accommodations if they are not appropriate or are unreasonable, or are an "undue burden" as indicated under federal law.
  • assign accommodations through the Office of Student Disability Services from an array of appropriate and reasonable accommodations (which may or may not be the student's preferred option)
Queens University of Charlotte, through institutional policy has assigned responsibility to its faculty and staff to:
  • treat all students with respect
  • provide equal access to education and all the benefits of a university education
  • provide or arrange reasonable accommodations, auxiliary services, information in accessible format in a timely manner to students with disabilities
  • include a statement on all syllabi regarding reasonable accommodations refer students to the Office of Student Disability Services if students seek accommodations without a "Letter of Accommodation"
  • provide privacy regarding the nature of the disability and accommodations
  • notify the Office of Student Disability Services if professors/instructors believe accommodations fundamentally alter the requirements of a course or curriculum
  • maintain confidential records of the students it serves
CONFIDENTIALITY AND RELEASE OF INFORMATION   Queens University of Charlotte recognizes the highly sensitive and confidential nature of disability-related documentation and is committed to ensuring that all information and communication pertaining to a student's disability is maintained as confidential as required or permitted by law.   The following guidelines about the treatment of such information have been adopted by the Office of Student Disability Services (SDS) and will be shared with students. These guidelines incorporate relevant state and federal regulations.   The Office of Student Disability Services will collect and maintain disability-related material provided directly by a student, or forwarded from any other party. Any information regarding a disability is considered confidential and will be shared with others within the university only when they have a legitimate educational interest.
  1. The information provided through the documentation is protected by the Family Educational Rights and Privacy Act (FERPA). The Health Insurance Portability and Accountability Act of 1996 (HIPAA) laws do not apply to disability documentation when submitted to the Office of Student Disability Services as only records related to "treatment" (which is outside the purview of SDS) are protected by HIPAA laws. Separate records for students receiving treatment for disability related conditions would be maintained in the Health and Wellness Center and fall under the protection of HIPAA. Sensitive information in SDS student files will not be released except in accordance with federal and state laws.
  2. A student's file may be released pursuant to a court order and subpoena. 
  3. If a student wishes to have information about his/her disability shared with others outside the institution, the student must provide written authorization to the Manager of Student Disability Services to release the information. Before giving such authorization, the student should understand the purpose of the release and to whom the information is being released. There may also be occasions when, within the University, the Manager will share information regarding a student's disability at his/her discretion if circumstances necessitate such sharing and the Manager has determined that there is an appropriate and legitimate educational interest involved.
  4. A student has the right to review his/her own SDS file with reasonable notification.
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