ALUMNI ASSOCIATION

The Queens University of Charlotte Alumni Association consists of all former Queens students. This includes both graduates and non-graduates from the College of Arts and Sciences, Hayworth College and Presbyterian School of Nursing. The McColl Graduate School of Business has its own Alumni Association.

Currently, Queens has over 11,000 CAS and Hayworth alumni and over 1,000 McColl alumni. 

Board of Directors:

Job Descriptions

The Alumni Association Board of Directors is the governing body for the Alumni Association.  It reviews alumni policies and helps to guide the mission of the Association. The Alumni Association Board of Directors is composed of an executive committee, members-at-large and advisory members, representing diverse class years and geographic regions of the University’s alumni body. All board members are expected to be very active in the life of the University and support Queens through service and financial contributions.

Each board member agrees to:

• Serve on one Board committee (Reunion, Queens Fund, Chapters & Admissions or Nominating & Awards).
• Give a gift to The Queens Fund.
• Attend all Board meetings. The Board meets three times a year, for two meetings and a retreat.
• Attend as many campus events, Reunions and chapter events as possible. 

Alumni may recommend themselves or others for inclusion on the Board of Directors. The Nominating & Awards Committee steers the nomination process, reviews nominations, and suggests nominees. As a result of this process, the Nominating & Awards Committee compiles a slate for the upcoming year’s Alumni Association Board for approval by the Alumni Association. 

If you would like to nominate someone to be on the Alumni Association Board of Directors, please contact Todd Hartung, Associate Vice President for Alumni Programs & Annual Giving, at 704 337-2595 or hartungt@queens.edu. 

President
The president of the Alumni Association is an elected position with a two-year term.  As is the case with all members of the executive committee of the Alumni Association, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend. The president presides at all meetings of the Alumni Association Board of Directors and is responsible for:
• Appointing the Board committees.
• Serving as an ex-officio member of the University’s Board of Trustees and a voting member of the Advancement Committee within the Board of Trustees.
• Filling vacancies of members-at-large occurring between elections.

President-Elect
The president-elect of the Alumni Association is an elected position with a one-year term. As is the case with all members of the executive committee of the Alumni Association, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend. The president-elect will also assume the position of president the following year.
The president-elect is responsible for:
• Chairing the Nominating & Awards Committee within the Board of Directors.
• Fulfilling the duties of the president in his/her absence.
• Serving as an ex-officio member of all the Alumni Board committees.

First Vice President (Reunion Chair)
The first vice president of the Alumni Association is an elected position with a one-year term. As is the case with all members of the executive committee of the Alumni Association, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend. In addition to assisting the Alumni Association president, the first vice president is responsible for:
• Chairing the Reunion Committee within the Board of Directors.
• Planning Reunion events in collaboration with the Office of Alumni Programs.
• Coordinating Reunion volunteer committees and assigning tasks to members in collaboration with the Office of Alumni Programs.
• Writing a letter to all reunioning alumni to appear in the formal Reunion invitation.
• Scheduling and presiding over regular reunion committee meetings.
• Attending Reunion weekend and fulfilling speaking roles at key Reunion events. 

First Vice President-Elect (Reunion Chair-Elect)
The first vice president-elect of the Alumni Association is an elected position with a one-year term.  As is the case with all members of the executive committee of the Alumni Association, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend. The first vice president-elect co-chairs the Reunion Committee and will assume the position of first vice president the following year.
The first vice president-elect is responsible for:
• Supporting the Reunion Chair and Office of Alumni Programs in planning Reunion events and coordinating Reunion volunteer committees. 
• Attending regular Reunion Committee meetings and presiding over those meetings in the absence of the first vice president.
• Attending Reunion weekend and fulfilling speaking roles at key Reunion events. 

Secretary
The secretary of the Alumni Association is an elected position with a one-year term. As is the case with all members of the executive committee of the Alumni Association, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend.
The secretary is responsible for:
• Taking the minutes of regular and called meetings of the Alumni Association Board of Directors.
• Providing typed minutes to the Office of Alumni Programs & Annual Giving within two weeks of board meetings.

Queens Fund Chair
The Queens Fund Chair of the Alumni Association is an elected position with a one-year term. As is the case with all members of the executive committee of the Alumni Association, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend.
The Queens Fund Chair is responsible for:
• Chairing The Queens Fund committee within the Board of Directors.
• Sending solicitation letters to alumni in support of The Queens Fund.
• Leading the alumni in their annual giving to Queens.
• Assisting the Office of Annual Giving in securing Royal Society members.
• Inspiring enthusiasm for The Queens Fund and its programs.

Queens Fund Chair-Elect
The Queens Fund Chair-Elect of the Alumni Association is an elected position with a one-year term. As is the case with all members of the executive committee of the Alumni Association, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend. The Queens Fund chair-elect will assume the position of Queens Fund chair the following year.
The Queens Fund Chair-Elect is responsible for:
• Supporting all efforts of The Queens Fund chair.
• Assisting the Office of Annual Giving in recruiting missing Class Agents.
• Inspiring enthusiasm for The Queens Fund and its programs.

Chapters and Admissions Chair
The Chapters and Admissions Chair of the Alumni Association is an elected position with a one-year term. As is the case with all members of the executive committee of the Alumni Association, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend.
The Queens Fund Chair is responsible for:
• Chairing the Chapters and Admissions Committee within the Board of Directors.
• Taking a leadership role in communicating with the Office of Alumni Programs on how to better engage alumni through regional chapter events, and aiding the Office of Admissions as needed.  
• Leading committee discussions on key topics such as identifying potential alumni to grow the regional chapter volunteer base and brainstorming fresh program ideas for future chapter events. 
• Serving as an active participant of the committee by contacting potential chapter volunteers identified by the Office of Alumni Programs, attending chapter events in his or her area, and sharing alumni feedback with the Office of Alumni Programs. 
• Advising the Office of Alumni Programs on how regional alumni might be a resource for student recruitment efforts in instances where the Office of Admissions asks for such suggestions.   
• Attending Admissions events in his or her area such as summer send-off parties, if applicable. 
• Supporting student recruitment initiatives in his or her area by sharing his or her Queens experience with prospective students he or she might know. 

Chapters and Admissions Chair-Elect
The Chapters and Admissions Chair-Elect of the Alumni Association is an elected position with a one-year term. As is the case with all members of the executive committee of the Alumni Association, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend. The Chapters and Admissions Chair-Elect will assume the position of Chatpers and Admissions Chair the following year.
The Chapters and Admissions Chair-Elect is responsible for:
• Supporting all efforts of the Chapters and Admissions Chair.
• Communicating with the Office of Alumni Programs on how to better engage alumni through regional chapter events, and aiding the Office of Admissions as needed.  
• Being an active participant in discussions on key topics such as identifying potential alumni to grow the regional chapter volunteer base and brainstorming fresh program ideas for future chapter events. 
• Serving as an active participant of the committee by contacting potential chapter volunteers identified by the Office of Alumni Programs, attending chapter events in his or her area, and sharing alumni feedback with the Office of Alumni Programs. 
• Advising the Office of Alumni Programs on how regional alumni might be a resource for student recruitment efforts in instances where the Office of Admissions asks for such suggestions.   
• Attending Admissions events in his or her area such as summer send-off parties, if applicable. 
• Supporting student recruitment initiatives in his or her area by sharing his or her Queens experience with prospective students he or she might know. 

Planned Giving Chair
The Planned Giving Chair of the Alumni Association is an elected position with a one-year term. As is the case with all members of the executive committee of the Alumni Association, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend.
The planned giving chair is responsible for:
• Chairing the Planned Giving effort on the Board of Directors.
• Serving on The Queens Fund Committee.
• Speaking or writing in support of Planned Giving at Queens University of Charlotte.
• Helping the Associate Vice President for Alumni Relations and Planned Giving plan and execute new methods to reach alumni.

Member At Large
Member At Large of the Alumni Association is an elected position with a two-year term, with the option of re-election to another, consecutive two-year term. As is the case with all board members, elected terms commence on the day following Reunion Weekend and extend through the following Reunion Weekend.
A member at large is responsible for:
• Serving on one Board committee.
• Attending all Board meetings, as many campus events, Reunions and chapter events as possible.

Advisory Member
Advisory members of the Board of Directors are immediately retired officers of the Board of Directors.
• Immediately-retired officers serve a one year term and should attend all scheduled meetings of the Alumni Association Board of Directors, sharing their expertise from previous terms in office.