Office of the Registrar

Public Records (Directory Information) The following information on individual students is considered directory information by Queens University of Charlotte and is public.  Public information may be released or published without student consent.  However, it is the policy of Queens to refuse to release information to private firms or mailing lists.

• full name
• address
• home address
• telephone number (home, local, mobile)
• email address
• parent's names
• date and place of birth
• religious affiliation
• date of admission
• attendance dates at Queens
• enrollment status (full/part-time)
• class year
• degrees, honors, and awards received
• honor society eligibility (non-GPA information)
• participation in officially recognized University activities, student organizations
• date of graduation
• class schedules
• photographic, video and electronic images of students taken and maintained by the University

Directory Hold Students preferring non-disclosure must inform the Office of the Registrar by the 10th day of the term by completing a Directory Hold form.  The student must understand that this request will disallow the release of ANY information unless the health or safety of an individual is involved.  Requests for student data from agencies such as HEW, OEO, and research agencies may be honored without prior approval of the student, ordinarily in anonymous form.

Confidential Records All personally identifiable material on students used to make decisions about students, used for transmittal outside Queens, and which is other than public material is considered confidential.  Confidential information includes, but is not limited to:

• academic evaluations
• advising records
• disciplinary records
• financial aid records
• letters of recommendation
• medical/health records
• clinical counseling records
• transcripts
• test scores
• other academic work

Official Records Official records are released only with the written permission of the student.  Official records include material relating to student status and held by any office of the University intended for the use of the University or availble to parties outside the University.   Offical records do not include the following:

• letters of recommendation for which the student has waived right of access
• public safety records
• medical/clinical coundseling records
• financial records of parents
• private records kept by faculty or administrators as memory aids; not intended for transmittal to others

Access to Official Records In the presence of a University staff member, each enrolled or former student of Queens University of Charlotte has the right to inspect and review official educational records and/or files of the college directly relating to that student.  The right to access does not extend to applicants, those denied admission, or those admitted who do not enroll.  Requests may be required to be submitted in writing and the reason may be requested but not required.  A copy of a student's transcript and/or other recorded data can be made available to University officials who show legitimate educational needs without written permission of the student. 

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Printed from www.Queens.edu.

Queens University of Charlotte
1900 Selwyn Ave.
Charlotte, NC 28274
Phone: 704 337-2200
Fax: 704 337-2403
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