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Faculty and Staff Return to Campus 

We have always been a community that cares deeply for one another and this unique quality is more important now than ever before. As Queens prepares for the return of faculty and staff to on-campus work, it is important for all employees to understand and comply with requirements and expectations established by the Queens Re-Opening Task Force. It is imperative that every member of our faculty and staff adhere to these precautions and procedures to keep our campus safe.  

Our goal is to safely and thoughtfully return to on-campus work by relying on guidance from the Centers for Disease Control and Prevention and directives from North Carolina and Mecklenburg County, and in some cases, take an even more aggressive stance to keep our campus safe. 

Queens’ Gradual Return to Campus  

To continue to prioritize health and safety in Queens’ reopening efforts, we have implemented an approach that gradually allows an increasing number of faculty and staff to work on campus.  

We are taking numerous factors into consideration for the return to on-campus work, including the essential nature of the department's or employee's work, monitoring the total number of employees in any area, office or building, the risk factors of individuals, and the ability of individual employees’ work to be accomplished remotely. This cautious and informed approach enables the university to monitor adherence to public health protocols and to adjust processes and procedures as needed in advance of, and during, the spring semester. 

Each office has developed a coverage plan and schedule for the spring semester. Offices will continue to leverage remote work, rotating and/or staggered scheduling, and alternative work locations when feasible to reduce office density. Specific return dates for each area will be communicated by the leadership in that area, as employees continue to work-from-home in the interim.  

High Risk Faculty and Staff 

Faculty and staff who are in a CDC High Risk Categories, have a high-risk member of their household, or who have other special circumstances may seek a workplace adjustment through the reasonable accommodation process, including working remotely for the spring semester by discussing their situation with their supervisor and then emailing Teri Orsini for additional instructions. Note: When requesting an accommodation, it is important that HIPPA Privacy Rules are observed: do not provide personal health information or details regarding your personal situation relating to COVID-19 risk.   

Faculty – meetings and office hours 

For faculty, all unit and university meetings should be held in a virtual environment. Additionally, faculty should plan to hold their office hours virtually. Should a situation arise where faculty need to meet with other faculty, staff, or students in person, they should do so within CDC guidelines in larger spaces such as an available classroom, lab, studio or outdoors. Faculty should consult with their dean’s office regarding density limitations for individual office suites. 

Staff – work location 

Staff will work with their division leaders and vice presidents on a return to campus plan.  

As a general rule, in addition to staff identified as essential for daily operations, departments may have up to one-third of their staff in the office Monday to Friday from 8 am to 6 pm. Your area vice presidents and divisional leaders will be in touch with more details for your area’s specific campus access plan that accounts for both the function of the office and individual roles within it. The campus access form is no longer required. 

Workplace Expectations 

  • Community Covenant: Prior to coming to campus, faculty and staff are required to complete the community covenant. This is once-per-semester requirement. 
  • Flu vaccination: Queens Re-Opening Task Force strongly advises every employee to get a current flu shot before coming to campus. According to the CDC: “It’s likely that flu viruses and the virus that causes COVID-19 will both spread this fall and winter. Healthcare systems could be overwhelmed treating both patients with flu and patients with COVID-19. This means getting a flu vaccine during 2020-2021 is more important than ever.” In addition, flu vaccines reduce the risk of flu illness, hospitalization, and death and a flu vaccine can also save healthcare resources for the care of COVID-19 patients. 
  • Testing: All employees are required to be tested for COVID-19 prior to returning to campus for the spring semester. See the testing section on the Healthy Campus page for details. 
  • SlowCOVIDNC: You can help slow the spread of COVID-19 by downloading the  SlowCOVIDNC Exposure Notification app. Once you enable your Bluetooth and Exposure Notification settings, SlowCOVIDNC will notify you if you have been in close contact with someone who has shared a positive COVID-19 test result in the app. Use of the SlowCOVIDNC app is essential to stop the spread of COVID-19 and protect our community. 
  • Daily online symptom check: All students and campus employees will be required to complete a daily online symptom and temperature check prior to arriving on campus or leaving their dorm room each day. A testing, tracing, isolation, and quarantine policy will also be in place to protect our campus community.  
  • Visitors: If you have a contractor, consultant, or other campus visitor for an essential university function, they must also complete the daily symptom checker before entering the campus, and properly wear a face mask, practice physical distancing, frequent hand washing and follow other CDC guidelines. 
  • Adhere to COVID-19 safe practices: When on campus, faculty and staff are required to follow all expectations outlined in the community covenant. This includes:  
    • Properly wear a face mask in classrooms, hallways, library, dining hall, reception/receiving areas, break rooms, conference rooms, meeting rooms, and walking around campus  
    • Practice physical distancing (remain at least 6’ apart and not gather in groups) 
    • Frequently and thoroughly wash your hands or use 60% hand sanitizer than hand washing is not practical. 
    • Follow other CDC guidelines. 
    • Use disinfectant wipes to wipe down surfaces after each use, including workstations, copiers, coffee makers, microwaves, and other items in shared workspaces.
  • Meet via RingCentral: Employees are to conduct meetings electronically through RingCentral, even when working on campus. In the rare case where a meeting cannot be conducted virtually, participation must be kept to fewer than 10 participants, physical distancing must be observed, and masks always worn (even when meeting in private offices).
  • Park in assigned lot: Employees are required to park in their assigned lot when driving to campus. Parking decals are available at a reduced charge from Campus Police. Employees are encouraged to pick up a new parking decal from Campus Police’s new office in Watkins Hall during normal business hours.
  • Travel: Queens-sponsored travel for essential purposes requires vice president approval in advance. Employees are expected to discuss their travel with their supervisors including the resources needed and the safety elements of the specific trip. 

If you have questions or concerns about these expectations, please talk with your dean or supervisor, or reach out to Rich Majerus or Teri Orsini.

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