External Camps & Conferences

Check-in occurs at the Conference & Event Services (CES) office, located on the first floor of the Withers House, at the corner of Selwyn and Wellesley at 2025 Selwyn Avenue, Charlotte, NC 28207.

Check-In Hours

• Sunday-Saturday: 10 a.m. – 4 p.m.
• Please inform us at least a week in advance of your campers arrival time.

If you need to make arrangements for after-hours arrival, you must notify summercamps@queens.edu at least two weeks in advance to ensure we can follow through with proper protocol to get you keys and information on arrival.

Parking: When arriving, notify your campers to park in the lot behind the building or on the street on the side of the building until they are issued a parking pass – if necessary. They must bring their driver’s license and license plate number to receive the parking pass. They must move their vehicle as soon as they have completed check-in.

Keys & Other Items: At check-in campers will receive an apartment key, ID card, a parking pass, and internet access information. They must be careful with these items during your camp and not lose them. Camp Leads will be charged for any lost keys or unreturned items upon checkout.

Room Condition Report: Prior to check-in, let CES know if you or your campers will be completing a room condition form for each room at move in. This form will serve as the comparison for the room checks CES completes after your camp moves out.

Campers must check out and return their keys and ID on or before their scheduled departure date in order to avoid charges.

Check out can happen during office hours of the scheduled departure date. To properly check out, your campers must bring their keys and Q-card to the first floor of the Withers House, at the corner of Selwyn and Wellesley at 2025 Selwyn Avenue, Charlotte, NC 28207.

Checkout Hours

• Sunday-Saturday: 10 a.m. – 4 p.m.
• Please inform us at least a week in advance of your arrival time.

If you need to make arrangements for after-hours departure, you must notify summercamps@queens.edu at least two weeks in advance to ensure we can follow through with proper protocol to return your keys and information upon departure.

To Avoid Additional Charges: Remind them to not check out until they have completely moved out of the dorm. If campers return items and continue to move out, the camp lead may be charged an improper check out fee or for the additional night(s) items remain in the apartment. A staff member will perform the checkout inspection shortly after checking out.

If our office does find the need to charge for improper checkout, damages, or additional cleaning, the camp lead will receive an email within a week of departure. If there are no charges, an email will not be sent.

Left or Forgotten Items: Any items left in the apartment will be removed or thrown out. It is important to leave the dorm in the condition received. Please ensure campers clean their bedroom and any common areas used, including the bathroom if not a communal style bathroom dorm.

• Twin-size sheet set and pillows
• Toiletries and towels
• Dishes, glasses, and silverware
• Dish and laundry detergent
• Clothing
• Iron and ironing board
• Television with cable
• Computer
• Alarm clock 

• Refrigerator or Microwave (there is a Microfridge in each room)
• Large appliances
• Appliances with exposed heating coils
• Hotplates
• Toasters and toaster ovens
• Sun lamp
• Halogen lamp
• Candles
• Extension cords
• Extra furniture
• Fireworks
• Pets
• Weapons, drugs/drug paraphernalia, and alcohol are prohibited in the dorms for all ages and will be grounds for immediate dismissal should there be alcohol found in the dorm room.